Privacy Policy
1. Controller
Prof. Dr. Frank Martin, Rechtsanwalt und Notar
Parkstraße 33, 65549 Limburg an der Lahn
Telephone: 06431 - 2 88 88 88
E-Mail: kanzlei@notar-martin.de
2. General Information on Data Processing
We only process personal data of our users to the extent necessary to provide a functioning website as well as our content and services. Processing takes place on the basis of the General Data Protection Regulation (GDPR) and the Federal Data Protection Act (BDSG).
3. Hosting and Server Log Files
This website is hosted by an external service provider (united-domains AG). When you access the website, the provider automatically collects information transmitted by your browser (including IP address, date and time of access, page accessed, referrer URL, browser used). This data is technically necessary to display the website and to ensure stability and security. The legal basis is Art. 6 (1)(f) DSGVO (legitimate interest).
4. Contacting Us
If you contact us via the contact form, email or telephone, your details will be processed to handle your enquiry. The legal basis is Art. 6 (1)(b) DSGVO (initiation of a client relationship) or Art. 6 (1)(f) DSGVO. The data will be deleted as soon as it is no longer required for the purpose for which it was collected, unless statutory retention obligations prevent this.
4a. Notarial Data Sheet (Notara)
On the page "Request Notarisation" we offer a digital data sheet provided via our service provider Notara (app.notara.de). The external form is only loaded once you actively consent and start the loading process. Only then will content from Notara be loaded and your entries (e.g. details of your matter and your contact details) be transmitted to Notara and processed there on our behalf. The legal basis is your consent (Art. 6 (1)(a) DSGVO) as well as the initiation or performance of the client relationship (Art. 6 (1)(b) DSGVO). A data processing agreement pursuant to Art. 28 DSGVO exists with the provider. You may also submit your matter at any time without using this form, by telephone, email or the contact form.
4b. Online Appointment Booking (meetergo)
On the page "Book an Appointment" we offer online appointment scheduling via our service provider meetergo (meetergo GmbH, cal.meetergo.com). The appointment calendar is loaded as external content only once you actively consent and start the loading process. Only then will data (including your IP address as well as the appointment and contact details you enter) be transmitted to meetergo and processed there on our behalf. The legal basis is your consent (Art. 6 (1)(a) DSGVO) as well as the initiation or performance of the client relationship (Art. 6 (1)(b) DSGVO). A data processing agreement pursuant to Art. 28 DSGVO exists with the provider. You may also arrange an appointment at any time by telephone or email.
4c. Use of an AI-Supported Telephone Assistant
Description of the Processing
To ensure availability outside office hours and to handle initial processing of incoming telephone calls, the firm uses an AI-supported telephone assistant. Callers are informed at the beginning of the call that they are communicating with an automated system based on artificial intelligence. This is done in implementation of the transparency obligation under Art. 52 of Regulation (EU) 2024/1689 on artificial intelligence (AI Regulation).
Categories of Data Processed
In the context of incoming calls, the following personal data is collected and processed:
- Telephone number and, where applicable, name of the caller
- Content of the spoken conversation (voice data)
- Date and time of the call
- Matter / subject of the call, insofar as communicated by the caller
Insofar as special categories of personal data within the meaning of Art. 9 DSGVO (such as information on health or other sensitive matters) are disclosed during the telephone call, these are treated exclusively within the framework of the respective legal basis for processing and are subject to the professional duty of confidentiality of lawyers and notaries.
Purpose of Processing
The processing is carried out for the purpose of receiving client enquiries and firm contacts, forwarding matters to firm staff, and ensuring availability.
Legal Bases
The processing is based on:
- Art. 6 (1)(b) DSGVO, insofar as the processing serves the initiation or performance of a client relationship or a notarial official act (pre-contractual measures at the request of the data subject),
- Art. 6 (1)(f) DSGVO, insofar as the legitimate interest of the firm in permanent and orderly availability and communication prevails. The interests of the data subjects are outweighed given the exclusive use of the data for firm purposes and the protective measures described below.
Recipients / Categories of Recipients
For the technical provision of the telephone assistant, personal data is transmitted to a service provider for AI-supported telecommunications services under a data processing agreement pursuant to Art. 28 DSGVO. A data processing agreement exists with this service provider, obliging it to process data solely on the instructions of the firm, to comply with technical and organisational protective measures, and to maintain confidentiality. Beyond this, the data is not transmitted to third parties.
Insofar as the service provider is based or has server locations outside the European Economic Area, the transfer takes place on the basis of EU Standard Contractual Clauses pursuant to Art. 46 (2)(c) DSGVO or another safeguard permissible under Art. 44 et seq. DSGVO.
Automated Decision-Making
The telephone assistant does not make any automated decisions with legal effect within the meaning of Art. 22 DSGVO. The evaluation of incoming information and all legally relevant decisions are made exclusively by firm staff.
Retention Period
Call data is stored for a period of 30 days and then automatically deleted, unless a statutory retention obligation or a specific client relationship requires longer storage. In the latter case, the retention period relating to the client matter applies.
Note on Legal and Notarial Confidentiality
All data collected during telephone calls that relates to legal matters is subject to the lawyer's duty of confidentiality pursuant to § 43a Abs. 2 BRAO as well as the notary's duty of confidentiality pursuant to § 18 BNotO. The commissioned service provider is contractually bound to confidentiality in the same manner.
Rights of Data Subjects
With regard to the data processed by the telephone assistant, you have the rights to information (Art. 15 DSGVO), rectification (Art. 16 DSGVO), erasure (Art. 17 DSGVO), restriction of processing (Art. 18 DSGVO) and objection (Art. 21 DSGVO). Objections to processing based on Art. 6 (1)(f) DSGVO should be addressed to the firm's address or the contact address given below.
5. Client Relationship
Within the framework of a mandate, we process personal data to carry out the assignment. The legal basis is Art. 6 (1)(b) DSGVO as well as professional regulations. Lawyers and notaries are subject to special duties of confidentiality. Retention periods arise from BRAO, BNotO, HGB and AO.
6. Disclosure of Data
Your data is transferred to third parties only if this is necessary for the performance of the contract (e.g. courts, authorities, opposing parties in the context of handling the matter), if you have given consent, or if there is a legal obligation to do so.
7. Map Service / Directions
For route planning, we link to an external map service. Data is only transmitted to the respective provider once you click on the link. No map is embedded on this website that automatically transmits data.
8. Cookies and Traffic Measurement
This website uses no cookies and does not integrate any external analytics or tracking services (e.g. Google Analytics).
To determine general usage (e.g. number of page views, pages accessed, referring website, device type), we carry out an anonymous, cookie-free reach measurement in-house ("First Party"). In doing so, no IP addresses are stored; to count repeat visits within a single day, exclusively a checksum (hash) is formed using a daily changing random value, which technically rules out recognition beyond that day. Identification of individual persons is therefore not possible. The legal basis is our legitimate interest in the statistical analysis of website usage (Art. 6 (1) lit. f DSGVO). A "Do Not Track" signal from your browser is respected; in this case, no measurement takes place. Data is not passed on to third parties.
9. Your Rights
You have the right to access (Art. 15 DSGVO), rectification (Art. 16), erasure (Art. 17), restriction of processing (Art. 18), data portability (Art. 20) and objection (Art. 21). Any consent given can be withdrawn at any time with effect for the future.
10. Right to Lodge a Complaint with the Supervisory Authority
You have the right to lodge a complaint with a data protection supervisory authority. The competent authority is the Hessische Beauftragte für Datenschutz und Informationsfreiheit, Postfach 3163, 65021 Wiesbaden.
11. Data Security
This website is delivered via an encrypted SSL/TLS connection (HTTPS) to protect the transmission of your data.
Last updated: 2026